Too many construction disputes in Florida start with a vague or incomplete scope of work. It’s often treated as just a formality and one more document in the stack of paperwork. But when something goes wrong, it’s the first place everyone looks. If the scope isn’t clear, it opens the door for confusion, missed deadlines, unpaid work, or even lawsuits.
A strong scope of work protects everyone involved. It sets expectations, defines responsibilities, and outlines exactly what is (and isn’t) included in the project. Here’s what Florida contractors should always include and why it matters.
1. Clear Project Description
Start with a specific, detailed summary of the work being performed. Don’t just say “remodel kitchen” or “build shell structure.” Define what’s actually being built, repaired, or installed. Specify the location, type of work, and desired outcome.
2. Exact Materials and Products
List the materials, brands, or products that will be used and be specific. Instead of “white paint,” identify the type, brand, and finish. Instead of “flooring,” describe whether it’s engineered hardwood, tile, or laminate, and where it will be installed.
This helps avoid disputes if the owner later claims the wrong product was used. It also makes it easier to price the job correctly and reduce change order requests.
3. Responsibilities of Each Party
Clarify who is responsible for obtaining permits, conducting inspections, and managing cleanup. If subcontractors are involved, list them and define their roles. If the owner is supplying any materials or coordinating access, this should also be noted.
This prevents misunderstandings and finger-pointing down the line. For example, if a permit delay holds up the project, the scope should clearly indicate who was responsible for obtaining it.
4. Timeline and Milestones
Include a realistic project timeline with start and end dates, as well as key milestones along the way. If there are penalties for delay or bonuses for early completion, they should be specified in the contract and referenced in the scope.
This helps everyone stay accountable and makes it easier to track progress.
5. Exclusions and Assumptions
It’s just as important to state what’s not included in the work. For example, if the contractor is only replacing cabinets and not countertops, that should be clearly stated. If the quote assumes no existing water damage or mold, include that assumption in writing.
Courts often look to the scope of work when interpreting contract disputes. Being clear about exclusions protects contractors from being expected to do more than they agreed to.
6. Payment Schedule
Although the full contract may cover payment terms, include a high-level summary of these terms in the scope. This could be broken down by percentage of completion, milestone, or fixed dates.
Including payment details in the scope helps prevent disputes about when money is due, especially if the owner claims work hasn’t progressed as expected.
7. Change Order Process
The scope should refer to the contract’s change order process and clarify that any additional work outside the written scope requires written approval, as it may increase the cost or extend the timeline.
Florida courts generally enforce these clauses when they’re clearly stated and followed. Don’t assume the client “just knows” how it works.An incomplete scope of work can cost you thousands and damage your reputation. Whether you’re drafting a new contract or dealing with a dispute over what was agreed to, getting legal input can make a big difference. Florida Construction Law Group helps contractors and developers write clear scopes, reduce risk, and protect what you’ve worked for. Contact us today to review your documents or discuss a current project issue.
